You’ve just had your year-end performance review. And you’re not happy.
There could be several reasons for your dissatisfaction. You might have been seeking a promotion that wasn’t forthcoming, or you’ve been denied a new position you were pushing for. Perhaps the pay rise your manager proposed wasn’t as significant as you’d have liked (or felt you deserved). Or, on the other hand, it could be that you weren’t expecting negative feedback; in which case my colleague, Jane McNeill, has some advice on what to do.
While we strive for positive feedback and rewards, it’s not uncommon to feel aggrieved or downtrodden following a year-end performance review. Though I’d always advise that you take time to reflect in this situation, it’s important to be proactive. Not making any changes is unlikely to yield the results you’re after, so it’s best to take steps that minimise the chances of a repeat next year. Similarly, it may help you decide whether it’s time to begin, or speed up, the search for a new job.
Here’s my take on what to do following the meeting.
1. Identify exactly why you are unhappy
I realise that this may sound obvious. However, as I’ve outlined in my introduction, your disappointment could come as a result of several factors. Here are some questions to consider:
Do you feel that any negative feedback was fair or not?
Did your manager adequately explain his/her/their reasoning for the comments?
If there’s more than one reason that you’re dissatisfied, which is the most important to you? Are any of the reasons linked? (for example a lack of promotion with no significant increase in pay)
2. Take the feedback on board
Even if you are unhappy with the outcome of your year-end performance review, it’s still important to take notice of the feedback. Whether the overall message from your manager was positive or negative, it shouldn’t be ignored, even if you believe it to be unfair. It’s also important to remember that, in some instances, your direct manager may not have been able to give you what you wanted due to company policies or factors outside of his/her/their control, even if you’d earned it.
You should receive a copy of your review in written form. However, if there were any details or extra points raised during a meeting, be sure to make a list. I’d advise that you divide them into positives, negatives and targets. Regardless of whether or not you stay at the company for next year’s appraisal, this will provide you with advice and a benchmark for any progress or goals.
3. Consider your career goals
Think about your career goals, both in the short term and the long term. Deciding what you want from your career will inform how you perceive your current role.
Are there certain skills you wish to learn in order to achieve those goals? Do you need any accreditations, and are these an urgent priority for you? Maybe salary is important to you in the short term, but experience will be valuable in the long run.
4. Assess options
You’ve looked ahead, and now it’s time to take action. Consider these questions:
Will your short-term and long-term goals be met in your current role?
Are you learning hard skills that will help you in the future?
Are you getting the experience you need for your desired career path?
Is your salary in line with what’s being offered elsewhere?
If the answer to the majority of these questions is “no”, then you may be best served by looking elsewhere to continue your career. At many companies, your situation is unlikely to change until your next year-end performance review, which is a long time to wait if you’re dissatisfied. Any resentment you bear may well lead to a decline in your attitude and leave you even less happy.
And what if your answers to the above questions are mostly “yes”? In this case, the decision will not be so straightforward, so you’ll need to weigh up your career goals and decide on your priorities.
I should note that being comfortable in your role doesn’t mean that you should necessarily stay where you are, either. As I’ve previously written, there are several reasons to start a job search even if you’re content at your current company. Furthermore, many people view staying in the same place as the easier option.
5. Start the new year afresh
Whether you choose to commit to your current role or to move forward with your job search, it’s important to look ahead. You can’t change the outcome of your year-end performance review so, although you may hold some negative feelings toward others (or even yourself), you’ll need to focus on what you can do to improve things. Making an effort will pay off.
Did you find this blog useful? Here is some related content that you might find helpful:
If you, as the Executive (boss, manager, CEO, C-Suite director), want your Assistant (EA, PA) to help you reach your full potential and do the most effective job you can, then there is immense value in building a powerful partnership. A proactive Assistant will do all the traditional tasks plus much more as they are a treasure trove of untapped potential.
I have received testimonials from Executives saying how my books have helped them understand what their Assistants are capable of and can aspire to. Here are a few pointers to help you and your Assistant have an exceptional working relationship to exceed and excel in both your roles.
Facilitate open and honest communication. Let your Assistant know the real you and not just the person you portray to the rest of the organisation! Trust them so they can anticipate and pre-empt your needs. Executives need to help Assistants understand what is critical to their day, week, month and year. Have daily catch ups, even if for only five or ten minutes in the morning and evening as things are constantly changing.
Create a system between you so that you know when you need to reply to each other immediately by whatever communication channel you choose. Prioritise each other when it is required, showing that you value and respect each other and important and urgent activities are accomplished.
Respect each other. Respect works both ways and is earned. Remember they are there to “have your back” – they will act as your sounding board and be your confidante. They can help you strategise, formulate your next steps and put them into action. Sometimes you will “let off steam” – your Assistant must learn to nottake it personally. However, if you realise that you have done this, then apologise and explain calmly what it was that upset you.
Empower your Assistant to do the tasks that you do not need to do. Are you spending time and energy on something your Assistant can do for you? To empower them you need to give them the permission to do it, power to make decisions and protection if things do not go quite to plan. With ongoing communication, things that may go wrong will be minimised and even eliminated.
Trust your Assistant with your calendar. Managing your own schedule is a waste of your expertise and resources. Having only one person working on it means you will be reminded of your plans on a timely basis and that you are fully prepared. To help your Assistant, let them know which meetings can be moved if necessary and when they (or anyone else) can and cannot interrupt you for urgent matters. Once they understand the way you want to work, they will be able to pre-empt you and ‘time-block’ your calendar to incorporate daily meetings, routines and jobs.
Inform your Assistant of your weaknesses. Your assistant can complement you and make your weaknesses their strengths. For example, if you are a “big picture” person, make sure they know this so they can take the detailed perspective and vice versa.
Inform your Assistant of your goals and vision. Explain the strategy that you are working towards and the mission and vision of your organisation, so they understand and realise how they can help you.
Encourage your Assistant to challenge your thinking. Look at alternative perspectives, think about cause and effect and let them know you value their observations, suggestions and advice.
Ask your Assistant to attend meetings. This will give them a better understanding of the organisation, your roles within it and increase their business acumen. Make sure that you listen and act when your Assistant is prompting you to move on to another point on the agenda so you stay on track.
Keep your Assistant in the loop of your conversations, promises and commitments. If you make a commitment to someone about anything, make sure your Assistant knows so they can either activate or help you keep your promises.
Develop a feedback culture and provide frequent ongoing constructive feedback. Ask for feedback from your Assistant as to what could be done differently, what is being done well and what you can stop doing.
Offer learning and development strategies on a regular basis. Encourage them to grow by attending training, conferences and webinars, and perhaps to gain certificates in related subjects.
Encourage your Assistant to network. Growing their circle of contacts and building relationships may turn out to be very useful through sharing knowledge.
Let the organisation know that you support your Assistant’s decisions and appreciate their advice. The Assistant is your eyes and ears in the office and colleagues need to know that they have your trust and authority.
Lastly, but importantly, thank your Assistant regularly for the hard work they do. Pay them a well-deserved salary that equates to the value they give you.
A true business partnership helps you contribute to a successful career for both of you as well as making the organisation profitable, but it does not just happen – both parties have to work at it and excellent communication skills are the key. Good luck!
‘The Definitive Executive Assistant & Managerial Handbook – 2nd edition’ is out now on the Sue France website – use code “FAVOUR” (in caps) to receive a 20% discount on all of Sue’s books. If the books are a gift and you would like a personal note written inside, let Sue know at sue@suefrance.com once purchased.
On Friday 5th November I was part of a panel at COP26 in Glasgow, brought together to discuss the topic of green skills in the future world of work and their role in the journey to Net Zero.
During the event, I spoke about the skills gap and how green skills are needed across the specialisms in which Hays operates. Meanwhile, the increased prevalence of “sustainability” in job titles year on year is an indication of how the Net Zero journey will create roles globally in the years to come.
I was joined on the panel by:
Amber Rudd – Former Secretary of State for Energy and Climate Change and FGH Advisor
Jonathan Townsend – UK Chief Executive, Prince’s Trust
Richard Hamer – Director of Education and Skills, BAE Systems
Sue Duke – Vice President, Head of Global Public Policy and Economic Graph, LinkedIn
Hays’ own commitment to reducing our impact on the planet
During my career, I’ve seen many candidates struggle with a common interview question: “What are your strengths and weaknesses?”
When thinking of strengths and weaknesses for job interviews, try to focus on the underlying question. What this actually provides is the perfect moment to impress the hiring manager.
To be clear, there’s no correct answer. But there is a proper way to answer this common interview question. A good — or even great — answer will depend on your skills and experiences. But your approach and structure to the answer will determine how you come across as a person.
To give the best answer possible, it’s easier if we look at each part of the question separately.
“What is your greatest strength?“
This question allows you to show off attributes and skills that you might not have mentioned yet in the conversation. You can also reinforce the positive image of yourself in the interviewer’s mind.
However, that doesn’t mean you should reel off a list of the qualities you feel make you look good. Despite the positive connotations, there is still a wrong way to answer this question.
Align your strengths to the job description
First, make sure that anything you say is relevant to the company and, more specifically, the role itself. Use the job description as a reference for what you’ll need to carry out the role successfully. Then, make sure you’re ticking off the skills/experience mentioned for the role.
If you haven’t already, research the work environment and company culture. Great places to start include their website and social media channels. This research will help you to understand whether they will be the right fit for you. You can also identify what they’re looking for in terms of attributes.
Sample Answers and Examples Of Strengths
For strengths, include a combination of:
technical skills
transferable skills
personality traits.
The former should be apparent in your CV or cover letter — but the person interviewing you may not have read these thoroughly. It’s always worth reminding them of what you can offer.
If you are applying for a role that demands hard skills that you lack, it’s best to focus on traits and soft skills. Demonstrate how you can apply your skills to the role. You could also say that one of your strengths is the speed at which you pick up new technical skills. Try to use past examples to prove this.
Avoid obvious answers
Remember that this interview is an opportunity for you to stand out from the other applicants in the job search. As such, you should make sure that your listed strengths set you apart from the rest. Don’t say anything obvious that any candidate could claim.
In my opinion, one of the worst so-called strengths that candidates give is: “I work hard”. Believe me, this has the opposite effect to the one the speaker hopes to have. Everybody should feel this about themselves. I doubt any other applicants will have said, “I don’t work hard”. So think about what makes you unique and the best fit for the role.
It’s also important to be specific. It’s good to describe the traits and soft skills that make you an ideal employee. But even if you’re being honest, any vague descriptions could appear insincere. Choose a relevant area to which you can apply these successfully and, ideally, use examples again.
“What is your greatest weakness?”
The weaknesses job interview question is where people are more likely to struggle. The most important thing is to view it as an opportunity to impress, rather than a trap to catch you out.
Many people are tempted to “um” and “ah” as they struggle to think of anything that could be conceived as a weakness. Please do not make this mistake. This is a common interview question and you’ll seem unprepared or that you have a lack of confidence.
Always be honest
Remember to always be honest. Avoid blaming others for the weaknesses you mention, or making excuses for any weaknesses. This approach will suggest that you are not willing to carry out professional development.
Instead, show self-awareness. This is a desirable trait for employers, showing you can do quality work as a team player. It highlights that you are able to carry out self-reflection and improve. Take this chance to show how you learn from constructive criticism and move forward.
Balance honesty with positivity
Of course, there is also the risk of going too far in the other direction. If anything, it’s possible to be too honest and list too many examples of weaknesses. In this case, the person hiring for the role might think you lack the required skills or traits.
Try to find a balance between giving a valid answer and being too harsh. Consider what the interviewer actually wants to learn. For example: you will inevitably struggle with some challenges in your new role. So, it’s important to explain how you have reacted to other problems in the past. The aim is to prove that you have learned from this and improved.
Tell the interviewer something intrinsic about yourself
You shouldn’t try and spin your weaknesses by implying that they are a strength. We’ve all heard, “I’m a perfectionist”, “I work too hard and struggle to have a work-life balance”, or “I need to be busy”. The interviewer’s not going to fall for it.
Instead, use these as a starting point. You can talk about your self-improvement or why you want the job. For example, replace “I’m a perfectionist” with:
“Sometimes I spend too much time focusing on details. This role would allow me to develop my ability to look at the bigger picture.”
Alternatively, discuss any weaknesses you’re working on or any previous problems. Talk about how you went about learning or upskilling as a result. For example, did you take an online course or learn from team members?
Ideally, use a story from your previous work or academic experience to demonstrate your journey. This is what the interviewer really wants to know.
Don’t Be Too Self-Critical
When answering the weaknesses job interview question, avoid using overtly negative words. Do not use words like:
Failed
Unsuccessful
Poor.
Using these won’t help the interviewer’s perception of you — even if it’s happening subconsciously. Instead, give constructive feedback on your experience. Explain that a project or task “didn’t go as well as I’d hoped” or that “results could have been better”.
This approach will show that you hold high standards and are always looking to do the best job possible. Think about how your answer reflect on your attitudes towards time management, problem-solving and work ethic.
After providing an example, let the interviewer know why you believe this happened. What would you do better next time?
Weaknesses: Job Interview Example Answers
Another interview tip is to choose weaknesses that aren’t necessarily relevant to the role. For example:
Is this a role in recruitment or sales, or one that will require good communication skills? If not, then maybe mention that you have a hard time being shy at times. Or state that you’re still working on teamwork and leadership skills.
Will you have to speak on stage or to camera often? If not, you could say that you can be nervous before public speaking.
Will you need to use a particular app, piece of software or functionality? If not, you can admit your technical inexperience. Just make sure that it’s somewhat relevant to the conversation (i.e. these skills were required in a previous role). Or else it might seem strange to mention it in the first place.
This is another case where your research around the company and the role will be used. The more you know about what you’ll need to succeed, the more you’ll know about what is relevant. These can be your listed weaknesses.
Job Interview Weaknesses — It’s A Common Job Interview Question For A Reason
Interviewers choose this question because they can learn a lot about your personality, skills and application. Take the time to structure each of your responses and frame the desired outcome as a positive. This approach will help you give off the best impression possible. That way, you’ll truly stand out from the other candidates in your next interview.
Looking for more tips on answering a common interview question? You might also like:
No matter your field or discipline, a greater understanding of the ways in which the mind works is vital for a leader, as grasping this can have significant impact on your own performance as well as that of your team or company.
Today, I’m joined by Doug Strycharczyk, Dr Peter Clough, and Dr John Perry, authors of ‘Developing Mental Toughness: Improving Performance, Wellbeing and Positive Behaviour in Others‘. The book is now in its third edition and explores how mental toughness relates to leadership, performance, and motivation, amongst other things.
1. Can I ask each of you to introduce yourselves and tell our listeners a little bit about who you are and how you got to do the work you’re doing today?
(1:02) Doug: I’m Doug Strycharczyk. I’m the CEO for AQR International. And it’s a business, which is now predominantly about taking this concept of mental toughness that we’re going to learn about today and taking it to literally everybody on the planet. It applies to everything that anyone does. So, it’s a big mission for us. I’m privileged and delighted to be part of the core research team that has been taking this concept and applying some thought leadership to the idea, and it’s really created this concept that is extremely valuable. So, that’s me.
(1:43) Peter: Hello, I’m Professor Peter Clough. I’m a research psychologist and I initially developed the model back in 2001/2002 and I’m a third of the core research team Doug was just mentioning. So my areas are theoretical work, psychometrics, and applied psychology.
(2:06) John: I’d be the final third, I guess. I come from an academic perspective. So I’ve worked in universities based over in Limerick in Ireland now and I tried to bridge the gap best I can between academia, research, and some of the applied elements. So my background is actually in sports psychology, which of course, mental toughness, also has a background in as does as Peter. So really, what I most enjoy doing is trying to see how we can continue to develop more evidence for how the construct works, how it can affect people and apply that to practitioners. I think this is something that we often miss in academia which is learnt from the practitioner community and which is why it’s been so good to be involved in these kinds of things, which actually stimulates a lot of really good ideas for new bits of research because sometimes people come up with great ideas. And I think, okay, I don’t think there’s evidence for that, but it sounds like a really good idea. So we can go and research and, and kind of be that conduit really between evidence and practice.
2. Today, we’re going to talk about mental toughness. To help kick us off, could you contextualise it for us? What is your definition of “mental toughness”?
(3:36) Doug: Okay, so we’ve developed a definition of mental toughness that contains two or three keywords. First of all, we now know it’s a personality trait, which means it’s in every single one of us. So it matters to every one of us. And it’s a significant factor in our mental responses to stress pressure, opportunity, challenge. And basically, I’m describing everything that faces us in life. And if you look at leadership those four terms apply to leadership especially so. So that’s a broad definition. The most significant bit of it, though, is it’s a personality trait and people are used to the idea of personality. And most people have completed personality questionnaires, especially in recruitment. But I would say that 99% of the time, they’re looking at behavioural aspects of personality and assessing behaviours which really are, “How do I act when something happens?” What we’re looking at here is “How do I think when something happens?” And how do I think is a big factor in how do I act.
So we’re looking at something quite fundamentally important. We’re looking at, for a big part of the explanation of, “Why do I act the way I did?” That’s really its significance. But some people respond to the term toughness a little bit negatively. It’s one of John and Peter’s predecessors in a sense who coined the term “mental toughness”. So it is what it is, but the concept isn’t about toughness in a macho, aggressive sense of the word. It’s about toughness in the resilience and positivity sense of the word. And that’s quite important because it’s bringing together two concepts or two ideas that people don’t often sit together. The idea that “I need to be resilient to deal with what happens in life. But also, it’s going to be a big advantage if I can be positive about what’s happening in life.” So we’re bringing those two ideas together and in doing so, we actually embrace lots of common ideas that are out. So I think one of the big virtues of the way we have articulated the concept is we’ve been able to join up a lot of dots for a lot of people. So that’s really what mental toughness is.
3. Doug just described it as a personality trait. Does that mean some people are optimistic people, some people are pessimistic people or some people are mentally tough people, and you either have this personality trait, or you don’t? Or is it something that I could develop?
(6:13) Peter: I mean, the good news is, you can develop mental toughness. It’s a matter of personality trait. But our understanding of personality in the psychology community is far more plastic than we thought. So the idea that, you know, you’re an extrovert, you’re an extrovert at seven, your extrovert at 17, doesn’t really hold water anymore. So even the established big five personality factors change and modify. And yet, I think people listening will understand as you get older, your personality changes. That is mental toughness. So, some people are born mentally tough and have a mental toughness advantage. Some people are more sensitive, which is, not a weakness. It’s more sensitive and can develop mental toughness. But the third element we put in is, some people don’t want to develop mental toughness, which is being mentally sensitive. So, we’re not pejorative. But yes, you can change it. You can change it for a short period. Look like exam pressure or a job interview. You can change it fundamentally or you can say where you are. So there’s a whole range.
4. How does mental toughness affect the way we behave or out there, particularly for our listeners in the workplace and in careers?
(7:32) John: Yes, I guess tying in with Doug’s earlier suggestion there, is traditionally we kind of focused on adversity and those kind of difficult situations. So through the 4 C’s model, we talked about: control, which would be where someone would stay calm or take responsibility; commitment, where they’re likely to stay the course or remain focused; challenge, where they’re more likely to adapt and seek kind of see a positive mindset, and confidence, where they’re going to back themselves, and communicate effectively. But one of the things we’ve learnt over the years is that it’s not just that this is a group of people who are less affected by extraneous variables, this situation, the pressure and what other people are saying. But there is this more proactive sense as well where mentally tough individuals are more likely to actually enjoy pushing themselves outside of the comfort zone. They’re going to look for those challenges. Stress is not necessarily this bad thing that just happens to us. Stress is a fundamental hormone essentially that gets us up and gets us active and keeps us going.
So what we found from a more positive slant is, it’s not just about getting through the tough times. But mental toughness helps people to feel comfortable in situations where others might feel uncomfortable, being prepared to push yourself outside what you’re currently able to do or what you know you’re able to do. And that’s how you can learn to actually enjoy experiencing bits of uncertainty and some of those manageable stresses and actually gain greater belief in what you’re able to do. And I suppose I’m coming again from a sports background there. But the way you get better is by doing something that you didn’t realise you could do. So that’s kind of how I see mental toughness permeating itself in the workplace and in behaviours, whereas we traditionally thought it was about, when it’s really tough, you stick at it. It’s actually much more positive and proactive than that.
Very recently, we had, at the London Marathon here in London, I’m having the pleasure of recording from London. And you saw so many people exhibiting this mental toughness: elite athletes, people of all shapes and sizes, people doing their tenth marathon or their first, but pushing themselves further and harder and it not being easy, but them excelling and getting huge smiles at the finish line and there were all of those photos that we shared on social media because they had done something very difficult and completed it. And that’s not to say, I’m sure, they went struggles and challenges along the way. But it was a lovely in-person illustration of people fighting a tough battle and succeeding.
5. I must say when I first read the title, I did think of those connotations of toughness, about it perhaps being a very masculine trait, about not expressing emotion, but that doesn’t really fit with your definition at all, does it?
(10:59) Doug: No. Not at all. I have an advantage that might be a disadvantage. I’m a little bit older than any of you – I’m probably older than any of the listeners you’re going to have but when I first started work, I was sent on a training course and the training course was about Scientific Management Theory. You don’t hear about it anymore, except perhaps in academic classes, talk about the history of leadership as a character called FW Taylor at his belief that if you told people exactly what you expected from them, then you can demand that from them. We’ve moved on a long way since then. And in fact, we probably do almost as much research on leadership as we do on mental toughness because it’s one of the biggest areas of application. And what we’ve learnt is that within all the mishmash of theory and speculation about what is leadership, in fact, two ideas come shining through. One is it’s about performance, trying to achieve something out of the ordinary. Otherwise, there’s no point in leadership.
And the second thing is, you’re going to do it through engaging with people and that’s about motivating them. So if you look at that, both of those are really challenging activities because they don’t come easy. So I’m just going to, for the second, go round the mental toughness concept. It’s got eight factors. So the factors are, broadly: have I got a sense of self-worth, can I do it? A leader has to have that. It’s going to be trouble, so I’m going to find emotional pressures. Can I manage my emotions and maintain points? A leader has to have that. Now, if I’m going to perform and get high performance, I need to know where I’m going, so I need to have a goal orientation. That’s part of mental toughness. And then, if I’m going to go get there, I know I’m going to have to make some effort and get other people to make an effort. That’s about achievement orientation.
And then, in order to do something out of the ordinary, I’ve got to do something that hasn’t been done before. So I need to, to some extent, be prepared to take risks, not reckless risks, but push the boundaries. That’s an aspect of mental toughness and they’re not all of these things will work. Now I can give up and they don’t work or I can say “Right, we didn’t do well there. How can we do it better?” That’s about learning orientation. That’s another aspect to mental toughness. And then finally, we come around to, “Okay, the world’s full of opportunities. I’m the person who’s bringing leadership to this group, have I got the abilities to take us there, and have I got the interpersonal confidence to bring people with me.” So, I’ve just described the eight aspects of mental toughness. The eight factors of mental toughness. Every single one of them is crucially important for leadership.
There’s another dimension in this. When we talk about mental toughness, yes, it’s an inherited trait. But it’s also something that is capable of being developed, and we learn that from being in an environment. So, leaders shape our environment. So here I’m talking about culture. So when I talk about resilience and positivity, I don’t know of an organisation I’ve ever dealt with that doesn’t want resilience and positivity as aspects of his culture. And that’s going to come from the leadership. To have those elements present in the leadership of an organisation, to be able to influence the content of the organisation, and by that I mean, its employees, is extremely significant. But again, there’s another element, that is, self-awareness. And we’ve not used that phrase at the moment yet, but it’s the big phrase in this. It’s one thing to know that there is mental toughness and what mental toughness is. It’s another to understand your own. And because mental toughness sits in the head, it can be invisible.
So, you can get people, who are mentally tough to fail at leadership and they fail because they’re not self-aware. So a very simple example might be, okay, I’ve got to my position and I know I’m the perfect person to lead this group because I’m a real go-getter. And then, when I turn to my colleagues or my followers, I say, “We’ve got a big challenge. I can do it. Why can’t you?” I mean, every time I use that phrase in the presentation, everybody looks at each other, and nods, and smiles. Because you hear that phrase everywhere. And to me, that’s a little indication of, there’s a mentally tough individual. It doesn’t understand his or her mental toughness. So you’ve asked a really, really, really good question there, massively complex, but I’m going to have to stop there or else I’ll take over the whole podcast.
6. Is there anything actionable that I can do when I get back to my desk, or when I’m back with my team? So that not only am I more resilient myself, but I’m setting a good example.
(16:08) Peter: I mean, there’s lots there. Relating that to your marathon running mention, I’d actually did my Ph.D. on people run marathons, believe it or not, in the late 80s. I started off thinking it was about resilience: hanging in, dealing with horror, and they run because they enjoy it, mostly. And it is, you hit on it, when it’s a smile on my face and it’s the achievement. So when you see somebody being resilient dealing with pressure, they look shattered. When somebody’s going in a more mental toughness element that they look positive that they’re reassured. So it sounds here at the outset, a fairly negative concept is a positive concept.
So, to answer your question, it’s about enjoying what you’re doing. Putting yourself in a position where if some people enjoy challenge, when they enjoy challenge it’s about balancing that so that people don’t overstretch themselves and don’t burn themselves out, Well, when I’m talking to undergraduates, there’s no such thing as a stressful situation. As John points out, stress is part of life. Stress is neither good nor bad. What you find stressful, what each of the listeners finds stressful is different from what I find stressful.
So it comes back to that self-awareness: “where are my pinch points?” and working on the pinch points. So, my first annual publication was the classic, “if it ain’t broke, don’t fix it.” So, it’s about self-awareness, it’s understanding yourself and it’s working on those areas. So it’s not just becoming mentally tough. We get frustrated when people talk about “sucking it up” or just dealing with pressure, or the classic, “don’t worry.” – how to make somebody worry: tell them not to worry. So it’s dealing with what’s going on, understanding yourself, understanding the situation, and then putting in a whole range of different methods. There’s positive thinking, there’s anxiety control, there’s relaxation, there’s visualisation – all based on self-awareness. I’ll borrow one of John’s phrases: all these techniques work, but they don’t all work for everybody. So it’s finding out what works for you, experimenting and taking your time.
Funny enough, if it was that easy, everybody would do it. People understand about diet and they understand about exercise. But if you’re developing your mental toughness, there are no quick fixes. There are slow fixes and there’s monitoring. So hopefully that makes sense. It’s working out what you want to do, bit by bit, inching forward because the fundamental is understanding yourself and actually understanding you don’t enjoy the situation. As an example, when I first started out working with elite swimmers, Olympic swimmers, you’d think what I’d do as a mental toughness expert is say, “Keep going”. But actually, the first question is, “Do you want to do this? Do you want to get up at five’o’clock every morning and swim for four hours?”. Some don’t, some do. So it’s actually more mentally tough sometimes not to do it, to change the situation. And we’re seeing a lot of that with COVID. People changing their working habits, changing their jobs. It’s not being sensitive to change – actually sometimes that’s more mentally tough. So it’s very complex but these techniques, the whole range of techniques, goal setting, do it step by step, work out what works, and don’t be surprised that it works for you. So for example, my wife is a physiotherapist and very keen on yoga. It works spectacularly well for her, but terribly for me! I just fall over! So what we have here is: fit the individual. It’s individual differences based on the foundation.
7. A lot of people are thinking about their own leadership traits at this time and what they can do in a period of great uncertainty, to be a better leader. Is this something that’s come up? Is this something that you’ve found people questioning, wanting more advice and guidance on?
(20:49) John: Certainly what the pandemic has given everybody is a period of reflection. And reflection can be one of the most powerful tools available to us. So, when we talk about mental toughness, Peter was talking earlier about how some individuals might be sensitive and might be content with that. Doug was talking about how some individuals might be mentally tough but lacking self-awareness. And the greatest development tool you can have is to understand yourself. So recognising your own attributes, your own traits, isn’t necessarily about wanting to change who you are or change aspects of your personality, but think, “Okay. How can I align elements of what I do to what I know I’m good at?”
If I undertake an assessment, say for mental toughness, and I find that actually I’m very good at managing my emotions and I’m very good at kind of taking control of situations, then maybe there are elements of my work and my career that I can better align to that. And I think that’s what this is giving people an opportunity to do. The more self-aware people will have identified better opportunities where they can develop individually. And what we’ve seen over the course of the pandemic is, there’s no huge great shift. It hasn’t broken every one. It hasn’t made everyone stronger, but that has perhaps been a little bit more of a separation where there is a mental toughness advantage. If you experience a lot of change, a lot of uncertainty, perhaps a lot of adversity and you’re already mentally tough, then you learn and you grow and you might become more mentally tough.
If you experience that and you don’t have appropriate support around you and you’re mentally sensitive, then it might actually make you more sensitive. So, I think that’s kind of what’s happened over the past 18 months to two years, where the opportunity for reflection has been great for some, but I do think we’ve kind of seen this polarisation a little bit in terms of people’s mental toughness. The important element there was for the mentally sensitive; if they’re not appropriately supported and mentally sensitive, then we have seen a little bit more of a decline towards the bottom end there.
8. What are the signs that the leader might want to try and be more self-reflective? Is there anything that people should be aware of, or considering their own behaviour or mental state, that they might want to take some time out and reflect?
[(23:53)] Doug: It’s a really good question, Chloe. And I can link it to the previous question because one of the things that we’ve observed in the 18 months of the pandemic. In the first nine months, business obviously slowed, almost stopped at times, but about 90% of our business came from leaders – people in leadership roles. That wasn’t the case beforehand. Leaders were applying mental toughness to their organisation and not so much to themselves.
Suddenly, they were saying, “I’m struggling. I find myself in a completely different situation. I don’t understand why I’m not dealing well with it.” And I think that’s the first thing. The first point is: is there something that you’re doing or not doing that’s creating a consequence for your effectiveness? When I’ve described the eight factors before, the answer will always lie in one of those eight factors. What we’ve found very, very useful, is that, when we talk mental toughness, it does consist of those eight factors. So there’s no such thing really as “you are mentally tough or mentally sensitive”. You’re mentally tough or mentally sensitive on any of those eight factors. So, you can be mentally tough on six of them and mentally sensitive on two of them. And you might, through your life, have learnt how to cope with those two, but COVID suddenly created a situation that our coping mechanism no longer works and suddenly you’ve got a problem.
So again, we come back to this idea of self-awareness. What is it? What is my profile? Where am I mentally tough, and where am I mentally sensitive? And where will my mentally sensitivity create a problem for me in time? And what can I do about it? And where will my mental toughness create a problem for me in time and what can I do about it? And it’s incredibly hard to create that self-awareness. And so one of the things that the three of us have produced is, we’ve been managed to create a very high-quality psychometric measure. It can give you a very good insight into your mental toughness down to that level of those eight factors. And, like any psychometric measures, it’s not entirely foolproof. It does need consideration and reflection. But it is probably the most important advancement in helping people to become aware of who they are in terms of this important quality. So, the starting point has to be, “Why am I suddenly struggling? Why am I not doing what I expect to do?” And part of the answer, maybe the whole of the answer , will be found in your mental toughness and in your mental approach to events.
9. Of course, leaders aren’t just about looking inwards. They’re also the ones who guide and support and mentor a team. As a leader, what can you do if you can see your team perhaps needs some development or perhaps even more than that, someone’s struggling? How can you coach that in someone else?
(26:55) John: In terms of what a leader can do to support somebody when perhaps they’re becoming a little bit overwhelmed, or stressed, or might look like they’re becoming burnt out, or even bored, I suppose, is recognising that there’s an interaction between perceived demand and perceived resource. And I always kind of imagine these two things as a couple of test tubes or measuring jugs that can fill up and empty at any point. Now, as long as the perceived resource is greater than the perceived demand, that person will keep going. Now, what I would suggest is: we don’t want to just drain away either perceived demand all the time and just say, “Well, let’s wrap everybody in cotton-wool and make the world and lovely, fluffily place”, because ultimately something bad will come along and they’re less able to deal with it. So, we want that stress, that requirement, to be there. So, the other option is, we need to find ways of filling up that perceived resource. Mental toughness is a really big contributor to that. I think a good starting point is to assess their mental toughness, be aware of their own profile.
As Doug said, it’s not about being really mentally tough or really mentally sensitive. Almost everybody that takes it [the test] has so many areas where they’re tougher and some areas where they’re more sensitive. But once you know that, you can work on how you maximise your mental toughness, how you protect your sensitivities and consider ways that you might then develop that mental toughness. And in doing so, you can kind of build up your resource to be able to manage that. So as a leader, if I can help those in the team to build their own personal perceived resource, they’ll manage with higher demands and, even better if their perceived resource is much greater than the demands, they have resource left over to help support other people. Because when you’re kind of using all of your resource to manage getting through each day and somebody comes to you with a problem – and this is a really big one for leader – you just don’t have enough left to be able to offer them it. So, leaders can develop their own resource and help members of their team develop their own resource, so, hopefully, we would have this greater supply of mental toughness, that can kind of be shared because essentially, it means that, if I’m more mentally tough and somebody’s struggling, I’m able to support them. If I’m just about keeping my head above water myself, I don’t really have the emotional mental energy to be able to deal with somebody else’s troubles.
10. Do you have any advice for those either seeking to support their team or navigate the challenges of what’s been a very difficult, for many, eighteen months?
(30:16) Peter: I think it’s about, as we keep saying, understanding your team, but being aware about the differences and asking people what they want. Too often organisations put on a confidence-building course, or “let’s all do assertiveness”, and we’re back to that. Some people need it, but then the people who need it often don’t want to do it. And there’s a whole range. Just try to get people to understand themselves. You understand the rest of the team. And just taking care because people are vulnerable.
Back to this idea: has everybody suffered in COVID? No. People have had challenges. I was reading a recent paper and some people prospered. You know, if you’re a stable introvert, this is an ideal environment. If you’re an extravert, who is slightly sensitive, then it’s more complex. So, it’s about not putting in these quick fixes, such as “We’ll have a ‘Wear a funny tie day’”. Because for some people that feels patronising and difficult. Some people think it’s the best thing in the world. So, I think that that’s the issue. The last bit: it’s not being driven by the noisy people. The noisy people are fine. There’s nothing wrong with them. But they’ll put forward their points of view. The interesting thing’s the people you don’t know. If you sit around, have a list of people you work with and you know a lot about Ben and nothing about Fred. Now that might be what Fred wants as ideal but that’s the starting point.
People think they know people and also people think they know people from the outside stereotypes, you know. With an accent like mine, you think I’m as tough as old boots and the nothing would rattle me and that could be true, or may not be true. And then it breaks into more diversity issues. You know, is that normal for that particular group? And we’re back to: we’re all human beings, we’re all individuals, let’s get around that. So, it’s targeted interventions, understanding, listening and being aware some people just don’t want to be involved in such a thing. That doesn’t make them bad. They’re just fine.
The starting point is, psychologists sometimes overegg the problems, overegg the clinical conditions. At certain parties, most people are okay most of the time. If you ask people, “Do you have a problem?” People will answer, “Yes.” Also, these really are things where you’re struggling where people would tick a box, but most people are okay. Start on that basis. Some people need a lot of help. Some people need a little help but don’t try. It takes me back to that “don’t fix it if it ain’t broke.”
11. I’d like to finish on a question that we ask all of our guests, which is, what do you think are the three qualities that make a good leader? And crucially, do you think these qualities have changed as a result of the pandemic?
(33:19) Doug: Okay. So if you’re a leader and you think you’re a factor in producing sublime performance and a fantastic work environment, the starting point is: what am I bringing to this? How am I going to do this? So we’ve mentioned it several times: self-awareness. And that is at the heart of our work. And self-awareness becomes more involved because really what leaders are doing is helping us to plot our path through a lot of change. We talked about change all the time, but these days it’s not so much about change – it’s about the pace of change. And you think about the pandemic, it just arrived out of nowhere. And in a couple of months, it changed all our lives. That’s what threw people. It’s the speed at which it happened, it all happens. And, you know, I’m just mindful of a comment I heard the other day, that the pace of change now has never been greater. The bad news is, it’s never going to be as slow as this again. So we think mental self-awareness is going to be more and more important for leaders. They have to become self-aware about that.
(34:34) Peter: I would go reality. So, reality testing, understanding the world as it is. So by that, there’s a lot of push towards positive psychology, which is fine. We’re in the positive psychology of domain. The example I give when I’m physically training: I put on a tutu and think positive that I’m going to be a great ballerina. And I’m not, because there are skills and there are resources and the whole lot. So, you’re positively thinking, “this isn’t a problem”, but it can be a problem. So it’s not about just inspiring people to be positive and motivated. It’s doing a skills audit. It’s supporting people. It’s looking at what people can do.
And sometimes that’s seen as negative. When I’m working with kids I do get, again, a bit frustrated about “you can be anything you want to be” – you can’t! It’s simple. I cannot be a basketball player and I probably can’t run marathons. Now, that sort of positive thinking doesn’t help to that extent. It’s about that reality without being negative and to some extent, yeah, it’s about letting yourself off the hook in these conditions. We all make mistakes. None of us are perfect. We get a bit stroppy and so does everybody else. So it’s not about this perfection. Is there a perfect way of dealing with what’s going on? No, you give it a go, you review. And the mental toughness concept was in the Times when it first came out. They interviewed me and it was seen to some extent, as I’m from Hull [north of England], to be a northern measure and a northern concept because it’s not just about thinking about all the positives you have: it’s also thinking about your negatives you have. Putting them together, and dealing with them. So that’s my starting point. Reality without negativity.
(36:34) John: From my own experience, I’d probably fall on compassion. I think you have to care for people, and they have to know you care and people are clever. They can spot when somebody is just paying lip service and saying “I’ve stuck a well-being seminar on”. I suppose from my own sort of leadership experiences, where I think the benefits come from, is that if you genuinely care for people, and they know that you genuinely care and you want them to do well, they’ll let you off. That means when you do take a risk, when you make a bad decision, when it messes up, when you’ve probably created more hassle for everybody, they know you’re coming from the right place. So it kind of gives you that credit in the long run as well. And I think when these kinds of things happen, leaders who were well respected and had shown care in the past when lockdowns happened, and everything goes wrong and everybody’s having to do this, that or the other and probably getting a bit fed up, I feel like life is probably a little bit easier for those leaders who built up that credit from how they’ve treated people in the past.
Doug Strycharczyk, Peter Clough and John Perry are co-authors of ‘Developing Mental Toughness: Strategies to Improve Performance, Resilience and Wellbeing in Individuals and Organizations’, which is available in hardback, paperback or as an ebook here. Use code HAYS20 for a 20% discount.
Did you enjoy this podcast? Here is some related content that you may be interested in:
From succeeding in your current role to finding a new job, we always face challenges and obstacles in the world of work. Frustration, anxiety, and feelings of powerlessness can leave many other struggling to perform at our best.
Today, I’m joined by Doug Strycharczyk and Dr Peter Clough, whose work in psychology led them to co-author the book ‘Developing Mental Toughness: Improving Performance, Wellbeing and Positive Behaviour in Others’.
Now in its third edition, the book explores how mental toughness relates to employability, performance and motivation, amongst other things. Doug and Peter will be discussing psychology in the workplace and the importance of developing one’s own mental toughness during your career.
1. Before we begin, can each of you please introduce yourself quickly to our listeners.
(1:19) Doug: Okay, I’ll start. I’m Doug Strycharczyk. I’m the CEO for AQR International, and the core of our work today is to take this concept, mental toughness, around the world. As a measure of its impact, we are now working in 81, and if we did this next week, it will be 82 countries, around the world. So, it gives you a measure of the growth of the concept around the world.
But within the context of this podcast, I’m privileged and proud to be associated with Peter. I’ve worked with Peter for about 30 years and another colleague, Dr. John Perry. And, I think we can lay claim to be thought leaders globally for this concept. I’m a practitioner more than an academic, but a lot of their academic credentials and approaches have rubbed off on me.
(2:12) Peter: I’m Professor Peter Clough. I developed the 4 C’s of mental toughness in the early 2000s. I’m a long-term academic and a research academic. But before that, I was also a paid professional sport and was a drummer in a seminal punk band. So, a varied career and it all ties in because I’ve always been interested in working with Doug and John in performance, well-being, and toughness.
2. We’re here to talk about mental toughness today. So, could you tell us what the term “mental toughness” means?
(2:54) Doug: First of all, I’ll just tackle the elephant in the room. The word “toughness” seems to upset some people and that varies around the world. In some parts of the world, they just take the concept in their stride. When we talk about “mental toughness”, we’re talking about a personality trait – I’ll come back to that in a minute – which explains to a large extent how we approach things mentally when faced with a challenge, opportunity, setback, threats, and problems. Those words that I’ve just used pretty much typify most of our experiences of life. It’s a blend of things that go wrong and opportunity and challenges.
So, it embraces two ideas. One is resilience, and the other one is positivity. So, the idea of resilience is, “I can deal with things that go wrong” while positivity is “I can see the sunshine in the clouds, and I know that tomorrow will be a better day.” These two ideas, which come together, create this notion of mental toughness. When we talk about mental toughness, we’re not talking about it in the sense of being match or aggressive. We’re talking about it in terms of being able to deal with life and thrive in life.
So, if I just come back to this term “personality” – and Peter’s going to explore that a little bit more in a moment – most people, especially in the world of careers and employability are familiar with completing personality measures. Most of the time those personality ideas and personality measures are what we would call behavioural measures. In other words, they are assessing how we act when things happen to us and around us. Of course, for a prospective employer that’s an important thing to understand. I don’t know the individual and here is the ability to kind of predict their behaviour.
Well, we’re looking at here is how we think when things happen to us and around us, and we know that thinking is very often a precursor to our behaviour. So, it’s a more fundamental aspect of personality in many ways. It reflects what employers will often describe as attitude. Very often, when you talk to employers and say, “What is the secret ingredient that makes a great employee?”, the answer you get is “attitude”. And what we’re talking about here is mental attitude.
(5:30) Peter: Sorry. If it’s fine, I’ll build upon what Doug said. When we talk about mental toughness, the model we’ve developed over the years is called a ‘4 C’s model of Mental Toughness’. Mental toughness is a narrow personality trait and people will be familiar, probably, with the Big Five. So, it’s a more targeted and specific. The first thing I really want to add into what Doug’s saying is personality traits are not what we thought they were 20 years ago. There’s more plasticity. So it can be developed. People have a starting point, they have a functionality, but it can change over time. And we know that the Big Five personality measures change over time.
When we’re talking about the 4 C’s model, it’s the easiest thing in the world to say somebody is lacking mental toughness or “he’s mentally tough”. I come from a sports background a long time ago and that’s a question I was often asked by coaches: “on a 1 to 10 scale, how tough are they?”. And it’s far more complex than that. The model is more complex, individuals are more complex than that. So there’s the 4 C’s, which are all independent to some extent.
So, you can be high on one, low on the other and you build up a profile. I’ll briefly describe and come back if we need to. We’ve got Control, Commitment, Challenging, and Confidence. And each of those is made up of eight factors. So, it’s nuanced. We go back to what Doug was saying, the “mental toughness” name, sometimes people think it’s a simpler model than it is, but it’s actually very sophisticated. It gets under the skin of people.
We’re trying to find out what people are thinking and it’s one of the great problems. A lot of the early research on mental toughness was getting coaches to rate the mental toughness of players. The coaches saw it very differently than the players themselves! So, unless you get some understanding of what’s inside somebody’s head, it’s hard to make a judgement on somebody’s mental toughness. So, we’ve got a general background, and then the specific model.
3. What are the various factors that contribute to a person’s mental toughness?
(7:55) Doug: Okay, perhaps I’ll start with that. So, if you look at the 4 C’s model that Peter has described. He said that there are four constructs, and each of those constructs has two factors. I’m going to look at it from the perspective of an employer and somebody who’s seeking to develop their career or find a job.
So, the first of the constructs is Control, and that’s really describing to what extent do I feel in sufficient control of me and my life to be able to achieve what I want – Henry Ford and his very famous saying, “If you think you can, you can. If you think you can’t, you’re probably right.” So, our ability to do things often isn’t anything to do with our skills or knowledge, or ability. It’s to do with what’s going on in our heads.
The first of those elements,:”Do I think I can do it?”. Some people, despite having the most wonderful set of qualities often think they can’t. So, the first element is: “Can I do it?”. The second element is when I’m under pressure, I’m not going to allow my emotions to rule my actions, or do I manage somehow to manage my emotional responses?
Then the second element is Commitment and that’s very simply “Am I somebody who understands what I’m trying to achieve? Do I have a goal? Can I visualise and articulate that goal? And if I have that goal, the second factor is, can I actually make the effort? Am I prepared mentally to make the effort to deliver that goal? Those two factors are Control and Commitment, and those two broadly equate to the thing I was describing earlier ─ resilience. That helps us to survive. When things happen, these two can help us manage what’s going on.
However, the other two elements help us to thrive. They are the positive elements. The first of those is Challenge, and that’s got two elements. One is risk orientation, and that isn’t about taking huge reckless risks, this is about being prepared to push yourself, stretch yourself, push back boundaries, try new things, meet new people, learn new skills and techniques. These are things that employers value. This is all part of employability.
And then even when you do that, you don’t always get it right. Some people when they don’t succeed, let’s say when they start a course and it doesn’t work, they give it up. If they gave it up and never go back, then they still lost a lot of their time. Some people will say, “Hang on, I really need to master that skill. This is the reason why it didn’t work the first time. I’m going back to have another go.” They’re learning from their experiences. And again, that’s a really important quality that employers value. If you’re an individual hoping to develop a career, these are the things that employers are looking for. These are the things that you need somehow to be able to present to an employer. And then, the final element is Confidence, and that’s got two bits. One is confidence in abilities. The curiosity here, and I’ve often seen in all my career, is you have incredibly talented people who don’t think they’re talented, and they do themselves down.
It’s a measure of self-belief. And then the final component is interpersonal confidence. If you’ve got it and you’ve got something that you can offer to other people, to employers, to colleagues, you need to engage with them. So, that’s about engaging with them and influencing them as much as they do you. So, you don’t find yourself squeezed out of a discussion or disregard it.
These are the eight components and are very important for an employer. If you speak to most employers and give them that as a checklist and say, “Which were those would you like?”, they’ll tick every box. If you are a person trying to find a job, that’s a checklist of the things that the employer is looking for. If you’re in a job and you’re hoping to prosper in your career, that’s also a checklist of the things you need to attend to,if you’re really going to progress in your career. That’s a quick introduction to those eight factors.
4. So, you took us through the 4 C’s: control, commitment, challenge, confidence. Should you use them as, I suppose, a checklist of sorts? What are the signs that somebody needs to work on their mental toughness? Should they go through those and take them off and identify areas where they need to work on it?
[(12:31)] Peter: I think the starting point to “how do you know if you need more mental toughness?” is what’s going on in somebody’s head. So, the opposite end of mental toughness isn’t weakness, it’s sensitivity. There’s lots of sensitive folks who were very happy, who are performing really well. Yes, mentally tough people have a certain advantage in high-pressure situations, and developing a little bit more mental toughness is always quite useful.
So, when you look at those elements, it’s more about understanding when it goes the wrong way, it’s going wrong. Take one example, say interpersonal confidence. You’re unhappy at work, it’s not functioning very well. It could be that you’re not talking to people, you’re not receiving the help you need and you’re not pushing information upwards. So, it’s really about getting 360 degrees of feedback of what’s going on. I’m just using it as a way of understanding your own internal state.
None of these models are perfect, but it gives us a shared language. So, you can look at all those things and it’s really important people don’t beat themselves up for not being mentally tough or high on all 4 C’s, because you don’t have to be. None of us are perfect. And even somebody who was extremely mentally tough has drawbacks. There’s advantages of being sensitive. There’s disadvantages of being tough. It’s just understanding, not being judgey. If you have a recurring pattern of something going wrong, it’s trying to understand and explain and discuss with people what mechanisms could be taking place.
5. Is it possible for someone to develop their mental toughness? And if so, how does someone go about it?
(14:26) Doug: Okay, so, it’s a really interesting question. Actually, it covers another question. Firstly, you can develop mental toughness and the techniques are pretty well-known. They rest on things like positive thinking, visualisation, anxiety control, the traditional stress management stuff. Then, ones that are often omitted are attentional control and goal setting. Those are the common tools and techniques that you can use.
However, there’s a more fundamental question: do I want to change my mental toughness? That has two implications. Firstly, Peter said there are people who are mentally sensitive and mentally tough. Actually, when you look at those eight factors I described before, you could be mentally tough on some of them and mentally sensitive on others. It’s understanding yourself to the extent that you understand where, what your profile is and what does it mean for what you’re trying to achieve. Not every area of mental sensitivity is going to hold you back, but one of them might. Not every area of mental toughness is helping you to propel your career forward and you need to work that out and understand that.
Then, the second bit is reflection. Is it important for me to do something about my mental toughness profile and my mental sensitivity profile in order for me to achieve what I want to achieve in life? If it isn’t, some people do not want to change. They’re quite happy the way they are. They just want to learn to cope with the days when it all goes wrong or a problem arises. That’s fine. There are also people who say, “Right, in order to be more successful with what I want to achieve, I need to change in some way.” Now, if they’re minded to change – and that’s important! You can’t change somebody who doesn’t want to change. But if they are minded to change, then those tools and techniques can work.
The only downside is there’s a lot of experimentation required. These techniques work, but they don’t all work for all people. And sometimes the progress in changing can seem painfully slow. It’s got a long answer to a very simple question, but we’ve tried to cover the different aspects of your question, too.
6. You mentioned different profiles that are mentally tough or mentally sensitive. Are there any common ways in which people with these different profiles can interact in the workplace? And if so, how?
(17:11) Peter: Doug’s got a lot more experience and actual practical cases in this area, but, some psychological truth is we function better with people who are very similar to us. Even if we don’t know they’re similar to us. A mentally tough person communicates more effectively with another mentally tough person. They see the world the same way in that respect, and you get this level of misunderstanding.
So, mentally tough people can be dismissive of sensitive people who find things a struggle. Sensitive people can be scared of mentally tough people because they always seem really together. The key here is, we’re all human beings. We all have doubts. We all have issues. We all make mistakes. But understanding is key – not everybody has to be the same. We live in a world which is moving towards a more diverse world.
Actually, a lot of our work in mental toughness is surprisingly somewhat about diversity. We don’t want to produce an army of mentally tough people stomping around. What we want is a range and we look at the overall mental toughness of a team, the score for everybody. But when I pass over to Doug, the bottom line is respect for different styles. Some people are sensitive, most people in the middle by definition, some are tough. Understanding that and respecting it [is important] because we all have different strengths and we all have different development needs. I’ll pass to Doug.
(18:40) Doug: Okay. Thank you, Peter. So, just to give it some very immediate context. One of the things we’ve noticed in our work in the last 18 months is that we’ve had more enquiries from leaders than almost any other group. The enquiries are nearly always, “I’ve been able to operate successfully for many, many years. COVID comes along and suddenly, I’m not as effective as I used to be. Why not?” That’s an issue of self-awareness. I’m going to illustrate this with just looking at one of the factors.
So, one of the factors is called ‘live control”. It’s where the sense of can-do sits. People who are mentally tough on life control are people who tend to be very high achievers. They’re not frightened about anything. If you ask them to do something that they’ve never done before, their immediate response is “yeah, I’ll have a go.” Because they will always have a go, they tend to achieve more than the average person. And so, they tend to get a reputation as the achievers: “If I’ve got a difficult job, give it to so-and-so”. They are usually very comfortable. They like this sort of self-image or the self-perception of somebody that can get things going.
But if they’re working with other people, sometimes – and this is what Peter was alluding to, that you can have sometimes downsides attached to being mentally tough – sometimes that approach, when they’re all gung-ho and wanting to get on with things, what they want to do with other people is to turn around and say, “Well, I can do it. Why can’t you?”. And that doesn’t exactly motivate people around them, that switches them off. That’s an example of, “I don’t understand my own mental toughness and I don’t really understand why somebody else is not responding to me the way I would have responded.”
Similarly, a person is mentally sensitive, who’s got a low level of mental toughness in terms of life control, they’re the sort of people who are very cautious, very hesitant about doing anything. They ask all the if’s and but’s questions and so on before they would even consider doing something that the more mentally tough person would just get on with. They will look at the more mentally tough individual and say, “Why is he shouting at me? Why are they jumping up and down? Why do they want to get on with this before I’m ready to get on with it? I don’t understand.”
And so, you can often have this kind of gap between people who are mentally tough and mentally sensitive, and they don’t realise that ─ if you like, if you want to call it a problem ─ the problem lies within them because they don’t understand themselves and they don’t understand the implications of that, for the way that they see other people. So, what we are really trying to do here with the mental toughness concept is bring out into the open this quality that is just hidden. It’s invisible. It’s in our heads. We can’t see it. We can see behaviour. We can describe behaviour. We can describe the emotions. We have the greatest of difficulty of dealing with mental toughness because it’s invisible.
And so, in creating the eight-factor framework, we’ve given people a language and an understanding of what’s going on in their heads. We’ve also been very successful at developing psychometric measure, the MTQ Plus, which is very effective at helping people to become self-aware and to understand the mental toughness and mental sensitivity in others. Like most psychometric measures, it needs to be handled properly and professionally. But it’s beginning to give us the ability to understand ourselves better and understand other people better.
7. Why is it important that we understand not only our own mental toughness but also our colleagues’ as well?
(22:32) Peter: I think there’s two elements because clearly in business, people are interested in efficiency and productivity, and that’s fine. Also understanding why things aren’t working, and the more tools and more information you’ve got [the better], because people make assumptions. Why are some are not delivering? They’ll make guesses, they’re lazy, they’ve got other things on their mind, but having something to base it on [is important]. The other element is more and more important. It is wellbeing.
So, somebody who is really well-suited to what they’re doing and is managed appropriately and a leader who is comfortable in their own skin will probably have higher levels of wellbeing. That won’t necessarily relate to better business outputs, but it’s an end in itself, more and more. I’m an occupational psychologist by training. In the 1980s, it was all about business efficiency. Now, wellbeing itself is really important. Those are two elements running side-by-side. So, understanding where you are, understanding where people are, and helping people to achieve their full potential, both in their careers and in their wider wellbeing is why it’s important to understand.
(23:46) Doug: And I would add something. It’s to do with this phrase “attitude”. I think I said before, when you go to speak to employers and ask them, “what is the secret ingredient of a great employee?”, the answer you nearly always get is “attitude”. I won’t name the organisation, but not so long ago, I worked with an organisation that sold a major division, in fact, it was more than 50% of the business, to its competitors.
One of the things they did before they let go of the division was to go through that organisation and identify the people with a great attitude and transferred them into the bit that wasn’t being sold. Because that’s the one quality they value more than anything else. If you’ve got a great attitude, you will learn new skills, you apply your skills, you’ll be highly responsive, you’ll be resilient, you’ll be positive. And I don’t know of an organisation that doesn’t have resilience and positivity as two key components in its culture.
So, from an employer’s perspective, this is what you’re looking for. This is one of the things you’re really looking for. But as I said before, it’s invisible. You can’t see it. From an employee’s perspective, you develop in your career. You need to understand to a significant extent that this is what makes you valuable. And as Peter said, we’re a mixture of these qualities. We were mentally tough and mentally sensitive. It doesn’t matter that you’re mentally sensitive up to a point. What matters is, “Do you understand your mental sensitivity? And have you developed approaches that minimise any negative consequences of that?”. Employers will really appreciate that. They just want the most flexible employee that they can get. From the employee’s perspective, what matters is “Can I offer employers this bundle of qualities that they desperately value?”
8. We know that some of our listeners find job interviews challenging, and that obviously links to confidence as well. How would you suggest someone approach a job interview? How can they make sure that they’re prepared for it mentally?
(26:04) Peter: I think, again, lots of scope with different people. So, somebody who’ss mentally tough sees a job interview, and probably even a podcast, as a way to put the information across: “Great. I’m going to talk about myself for a bit”. Other people see it as an opportunity to fail. So I come from a sports psychology background many years ago. It’s the “what if’s”. People are scared of interviews and are really sensitive about interviews – “What if it all goes wrong? What if they ask me a difficult question? What if I don’t come across [well]? What if my dress sense isn’t right?”
And they just have to turn that on its head. These are simple methods because you want a baseline of building mental toughness. But also, in the short term, you can use mental toughness techniques to deal with these pinch points.
What people visualise is that the rejection email coming through, or the letter coming through the door or hearing nothing. But it’s the same mental energy to think, “What am I going to do when the positive letter comes through?”.
“What if it goes wrong?” – it’s just switching it to “what if it goes right? What if every question I answer really effectively?”
It’s then balancing out arrogance with positivity. So, the other point is you’ve got to do prep. So, it’s the hard work, it’s the preparation. But it’s recognising your own skills, recognising what you’re not so good at, but thinking that there’s going to be a positive outcome. And I started off the work many, many years ago, looking at goal kickers in rugby league and how they deal with the fact that they’ve got a kick in the last minute, they miss and the team lose. Why don’t they go home and never play again? It’s the same with goalkeepers.
It’s because they understand the percentages, they understand the difficulty. So, if you’re going for a really high-level job, yeah, that means you will be trying to do a postgraduate degree Oxbridge and you get turned down. That’s a rare phenomenon. So, if it’s a job you should walk into, that’s one element, but be realistic about your chances.
One of the things, I think, that puts job seekers off is they’re applying for things they have no chance of getting. That’s not lack of positivity. They’re just not suitable. They turn up to interviews when it just isn’t going to work. Are you suited? Did you have the skill set? Do you have a chance? But understanding your chance. Is it a 90%? A 30%? Or is it very unlikely? Just keep that mental approach.
The final bit is, if you’re halfway through with some dialogue, answering a question, you’ve got to put a stop to reviewing your performance while you’re doing it. The classic, the worst I’ve seen is a job interview at the University I was head of department of. During the presentation, the internal dialogue lead to the external dialogue, and the guy was standing there saying “This isn’t going very well.”, “Oh dear. I’ve got this a bit wrong.”!!! And that’s what people think. Just shut it down. You just focus. You don’t think, you stay in the moment. So, that’s the key. And mentally tough people can do that more naturally. Sensitive people can do that, but for a short period of time. And for the sensitive person, give yourself a big treat after. Well, if you’re getting the job or don’t get the job. Yeah, 40 minutes you can play and be mentally tough. You can role play and be mentally tough, but you need to unwind at the end.
9. I don’t know anyone that has managed to get every job interview that they’ve ever gone to. So, it’s inevitable that we’re all going to face rejection at some point when we’re looking for a new role. How do you move on from that? How do you move on and pick yourself up to go at it again?
(30:12) Doug: So, being rejected for a job and if your interview hasn’t gone well, I mean, that happens to us in many different aspects of life. So we got to get used to the setback in some way and part of it is putting it into perspective: “There was only one job and there were a hundred applicants. I got to the last three”. Turning that into a measure of success, right? “I got close. Maybe next time, I’ll get a bit closer”, that sort of thing.
But the other thing is one of the elements of the mental toughness concept that I described earlier. One of the factors is something we call “learning orientation” and that’s where we understand that some people are better at reflecting and learning from their experiences. So if something’s gone not right and I haven’t got the job, first thing to do is to think about “Well, what did I do? What could I have done better? Having been through an interview, I’ve got a better understanding of what they were looking for. How could I tweak my CV? How can I tweak my interview approach in order to be more successful next time?”
We’ve got to be in that constant learning frame of mind. We can’t just start out with one approach and then keep throwing that at the situation and hope one day it sticks. It won’t necessarily stick, but you will just improve your chances of getting a job if you start learning from your experiences. In a way, that is also a form of success: “I’m learning something, I’m getting better at what I’m doing”, and that can help to build a degree of confidence. So, I would say that that’s an important part of it. But there’s another element that we sometimes forget that an interview is all the textbooks say it’s a two-way discussion. We sometimes forget. We think it’s a one-way discussion. It’s the employer grilling me for a job. It’s also my opportunity to learn about the organisation and the different types of organisations are out there.
In my career, I have twice succeeded at getting jobs and regretted getting those jobs because I found out the culture in the organisations just didn’t suit me! Also, you need to use the interview to learn about the organisation and learn about whether it would actually suit you. So you might be getting rejected because the employer understands you’re not going to fit very well, but it would be nice if you also understood that. So, I think there’s a lot in these situations that people can use if they reflect on their experience and extract the learning from me.
(32:52) Peter: Yeah, and it’s legitimate. It isn’t not being mentally tough to be disappointed if you don’t get the job you really want, or to be really upset, but you just put a time limit on that. Yeah, you don’t get it, it’s upsetting. I get turned down for many, many, many jobs. Yeah, you’re frustrated. My colleague, co-author Dr. John Perry talks about two test tubes. One with resources and one with the demands. I think, my final advice on this is you don’t use your resources and spread too thinly. If you haven’t got a chance of getting the job and you’re a sensitive person, don’t apply, don’t go to the interview. If you’re a mentally tough person, you can live with rejection. The chances of you getting it are really, really small but you give it a go and you learn from it. Other people, it just wears them away.
So I often hear stories in the press of people applying for 200 jobs, but the downside is you’re going to get rejected far more than you’re going to get accepted. So, be a bit more targeted, go in and I advise my students quite often that sometimes you want a practice interview. You maybe haven’t got a good chance at a Blue Chip company, but see what the rules are and how it works. And that’s the terms you go into, but don’t waste resources on a speculative shot. If you want to go for it, go for it. If you sense that and there’s a sense of mourning and disappointment, just then get back going.
10. We’re on to our last question now and this is one that we ask all our podcast guests. If you had one piece of advice to help our listeners navigate their careers throughout the pandemic and beyond, what would that be?
(34:37) Doug: Peter knows what I’m going to say! I’m going to leap in first because I’m pinching it. It’s self-awareness. This is an important quality. It’s part of all of us and it affects virtually everything we do. But we’ve got very low levels of self-awareness about our own mental toughness and the implications of our mental toughness and mental sensitivity for the way we engage with the world around us.
First, the most fundamental thing that we can do is create at least some level of self-awareness. What is it that I am bringing to a situation? What is it about me that might hinder my progress in a situation? And that then becomes a starting point for a lot of things. Now, for development, for the way you’re going to present yourself to other people. But if you don’t know who you are to start with, you’re struggling.
(35:33) Peter: When it comes to careers, take a long-term view. I mean, as you get older, you look back and you think that the short-term disappointments can sometimes dominate people. I wanted to be, firstly, a rock star! I was in a fine band but that didn’t quite work out. I wanted to play a professional sport, yet I became a psychology Professor. So it’s not glib about “one door closes, another opens”. But when you look back on your career, when you’ve got some mileage there, you’ see how it works. There’s always another way forward. So, you might want to try it but when people put a hundred percent into and that’s their only option, that becomes problematic. Another of our colleagues at Lincoln University looked at football apprentices and 99.9% of them get dropped. The ones who’ve been gone to prosper and have interesting careers and do interesting things are the ones who always have a plan B, a plan C, and it took some time to re-evaluate.
So you’ve got to give yourself other options as well. Take some time to recover, go a hundred percent for it, but then think, “what do I do now?”. Because nearly all of us end up in places we didn’t expect to be. It’s kind of the same with the mental toughness research, same with my career, same with Doug’s career. Yeah, it’s great to be talking to everybody and we really enjoy this sort of stuff, but thirty years ago, we wouldn’t have thought we’d be doing this. So, it happens. It’s called not catastrophizing. Yes, I had one terrible where the women fell off her chair! Ok, you’re not going to get the job, but it’s not the end of your career, other things happen. So, take a longer view, have longer goals. With short-term disappointments, as Doug said, you have to deal with them.
Doug Strycharczyk, Peter Clough and John Perry are co-authors of ‘Developing Mental Toughness: Strategies to Improve Performance, Resilience and Wellbeing in Individuals and Organizations’, which is available in hardback, paperback or as an ebook here. Use code HAYS20 for a 20% discount.
Did you enjoy this podcast? Here is some related content that you may be interested in:
As you juggle your workload, perhaps with the added stress of having to create a hybrid working pattern by working from both home and the office, do you find yourself wishing: “If only I had two more hours each day”?
Creating a balance between the hours spent at different work environments and doing things just for yourself can seem impossible, while the very act of trying to attain it can leave you depleted of energy. Plus, deep down you feel that you are unproductive despite the long hours you put in, so that unhelpful voice in your head tells you that you are a procrastinator, rendering you not only tired but also demoralised.
If you search online for ‘Productivity Hacks’, you will see that being productive, or ‘in peak flow’, is down to many things, including:
The importance of energy management
Cognitive, physical and sensory energy boosters
Being centred and changing your mindset
Workflow productivity hacks
Improving your energy levels through diet
In 2019, 100 million + Americans (1 in 3) cited depression as an issue. The causes of it are many and having depression in your life compromises your focus, energy, and joy. Some of the causes can be physical, so be mindful of:
Vitamin D deficiency
Folic acid deficiency
Vitamin B12 deficiency
Gluten intolerance
Hormone imbalances
Omega 6 fats from processed oils
A diet high in sugar and starch and low in fat is extremely harmful. The brain loves saturated fats. They are not called essential fatty acids for nothing!
To gain optimum nutrition you need to include whole foods, plant-based foods, healthy fats, Omega 3 fats (avocados, nuts, seeds), grass-fed animal protein or natural protein that provides amino acids, plus good oils (e.g., coconut).
Show me a child on a beach and I’ll show you someone who runs into the water at some point or plays with it. We seem naturally drawn to water, perhaps because 97% of our bodies are made up of it.
Water is essential, yet few people drink enough of it, leading to dehydration. Before you feel thirsty, you will experience many signs that are less noticeable. These include lethargy, lack of concentration and lower tolerance to stress.
Aim to drink 8 – 10 glasses of water a day on average. Start to replace other drinks (e.g., tea and coffee) with water during your day. Don’t drink caffeine after lunchtime as it will adversely affect your sleep. Diet drinks should be avoided altogether as they have additives that the body stresses to remove.
Sometimes we confuse hunger for thirst. Drinking a large glass of water half an hour before eating will cut down your appetite, but do not drink it with your food. This will dilute the natural digestive enzymes in your mouth and slows down digestion. If you are bored of water, try herbal teas.
Exercise for increased focus
Our bodies were designed to move, and we now do not move enough. Make sure that you are moving each hour by stretching or walking around and add some exercise into your routine every day. If you really feel like your head is in a vice, then get some oxygen into your system quickly by finding a private space and stretching and deliberately yawning for a minute or two.
One of the most common blockages to people making time to exercise is that they just don’t feel motivated enough to do so. You need to tap into your reason for this:
Write down all the personal reasons why you would like to look and feel better through exercise.
Now write down all the possible outcomes of NOT exercising.
Take a moment to think how looking better & being healthier will make you feel.
Now take a moment to write down how the outcomes of NOT exercising will make you feel.
Then work out how you can make it fun.
For me it is rebounding on a mini trampoline to loud 80s music or joining an online class with a teacher I love. Tracking your exercise progress is key. Most importantly, keep a note of your energy levels at points in the day (scale of 1 – 10) and journal the changes.
Recharging through sleep
Sleep lets your brain relax and integrate your day. It evacuates stress, aids learning, and finds answers to problems. When you sleep your body gently relaxes and quietens, your heart rate slows down, and your body temperature lowers as you release tension and let down your guard.
Not getting the sleep you need will impact your physical and mental health as well as any steps toward increased focus at work. It can increase your stress and anxiousness, it can have a negative effect on your mood and your ability to concentrate and be productive.
To ensure a good night’s sleep:
Prepare your room for slumber (dark/cool/quiet)
Remove as many digital devices as possible
Have a clean comfortable bed.
Prepare your mind for closing via a regular sleep rhythm – go to bed and get up at roughly the same time every day, associating your bed with sleep (not TV or food or work!)
Prepare your body for calm (avoid alcohol, caffeine, cigarettes, food in the hours before sleep. Avoid intense sport in the hours before sleep. Do a mind-detox just before sleep by writing down everything that is on your mind and then put the list aside).
Use the 12-hour Board Meeting hack. If you wake up at 2am with something on your mind, write it down immediately then say to your subconscious: “Thanks for that.I’ll schedule a board meeting with myself in 12 hours at 2pm when I’m fully awake and able to deal with it well”.
Then, prepare for morning by having a glass of water by your bed that you can drink to rehydrate your body with when you awake. In addition, wake up to a nice soothing alarm or music, meditate or do a morning affirmation by welcoming in the day by finding ten things to be grateful for.
So far so good.
Increased focus and productivity at work
Now you are at work, hydrated, having slept well and eaten wisely and you still find that as the day becomes more hectic and you are just about to do “the thing” when the phone rings, and it is only later that you remember that “the thing” never got done.
Knowledge workers spend their days juggling dozens of tasks and projects at once, while being constantly bombarded by more. Without an effective way of prioritising/editing/storing all these tasks, they literally remain “on your mind”, creating an overwhelm of whirligig thoughts.
This in turn – despite your best productivity hacks – makes increased focus difficult and leads to an inability to concentrate fully on the work at hand, or a trade-off where you just about manage to get through it all, but the cost is that you are spent at the end of the day and just want to switch off and numb it all away.
All of the unfinished tasks whirring around your head, are, according to Matt Serna: “open loops”, and your brain will constantly remind you about them, whether you want it to or not. This is distracting; you can’t possibly expect increased focus when thoughts like “Remember to deworm the cat” keep intruding.
Indeed, according to ‘The Zeigarnik effect’, the mind has a natural tendency to return to incomplete tasks. It is a product of ‘open loops’ that hinder your mind from doing your work effectively by distracting you with other unresolved task and issues. Your mind will keep being flooded with these unhelpful reminders well into your evening (stopping you from switching off at home) and then intruding into your sleep, leading to more mental exhaustion and overwhelm.
The solution is to close the loops. Remove the cognitive burden of having to decide what to do and when with some simple task organisation tools. These can include daily:
A simple piece of paper with all your tasks written down on it.
Looking back at all the tasks and items you have, highlight them with either a Red or Amber (Yellow) or Green highlighter (RAG system). Red = urgent, amber = important but not urgent, green = noted but not needing to be done now.
An easy-to-use method of task prioritisation such as the Eisenhower Matrix.
Then each week create a Loop Closing Checklist as follows:
It’s no longer needed and can be deleted.
No action is needed right now, but you may need to do something about it later. Create an ‘Awaiting response’ file and review weekly.
It’s information that you may need later, like the budget for a project you plan to undertake. Put that into the correct reference/library file.
If you need to still do the action or there is more information you need in preparation for it, create a shared project board using your company system. Then have a master Projects List (with projects ranging from: ‘Complete the £££ pitch document’ to ‘Finish my online course’ to ‘Pay for the weekend away’ etc.)
If it comprises a single, non-urgent action, put it into your Calendar with a time/date specific plan to do it
This can extend to all those boxsets you’ve downloaded and never watched. Either delete them or set time aside to watch them. As you watch the third episode of The Queen’s Gambit you can call it good mental health!Finally, it is OK to have a ‘Decide not to decide now’ or ‘Someday’ list just for all those future dreams or plans that you don’t want to forget and which, with your renewed energy and increased focus, will find their way to the top of your list sooner than you dared to hope for.
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